Automation can work while the office is closed

Yes, and it's one of the reasons it pays off, though not for every job

An empty office at night with the desks in the dark and one monitor still on

The answer is yes, and for some jobs it's the biggest gain of all

An automation can run while the office is closed, because it doesn't need anyone sitting in front of it, it opens the screens of your business software, reads the documents and fills in the fields at three in the morning just the same, and you come in to find the work already done

There's a practical reason too, at night the software is free, nobody is typing into the same screens, nobody closes a program by mistake, and a long job that would get in everybody's way during the day can take its time

When it's worth letting it work at night

Night work makes sense when there's volume, when the same thing repeats many times over, when there are no decisions to take inside it, and when a mistake can be corrected the next day without any harm being done in the meantime

Gathering and preparation jobs fit well, downloading the documents from the portals, renaming them and filing them where they belong, reading the files that came in during the day, comparing two lists line by line and preparing the list of differences for whoever will look at it in the morning

The test is simple, if a person is going to check the result the next day anyway, the work may as well be ready by the time she gets in

When it's better kept inside working hours

If the process needs a human confirmation to move on, night becomes a problem instead of a gain, because the system reaches the point where it has to ask, finds nobody, stops, and the queue sits there until morning

Better then to keep it inside office hours, where whoever has to confirm answers straight away and the work keeps moving

The same goes for jobs where a mistake hurts immediately, if a wrong figure written at midnight throws off your stock levels or a shipment leaving in the morning, better to have it under your eyes while it happens

The difference between an automation that carries on by itself and one that asks for confirmation is set out in assisted or autonomous automation, and that's the choice that decides whether night hours are any use to you

The practical thing to know first

For something to run at night you need a machine that's on at night, and that's the detail that always turns up last

The office computer switched off at six runs nothing, the one left on works until somebody turns it off out of habit or works on it the next day and leaves windows open, while a dedicated machine stays on and nobody disturbs it, though it's one more machine to pay for

The full comparison is in where the automation runs, on the office computer or on a server, and it's a choice to make before you start, not once the work is finished

Night work isn't a feature you switch on, it's a decision taken by looking at the process, and if there are human confirmations inside it, night doesn't help

What people usually ask us

Yes, an automation doesn't need anyone sitting in front of it, it opens the screens of your business software and fills in the fields at night as well, and the gain is that in the morning the mechanical work is already done, instead of being a pile waiting for you
The ones with volume, with no decisions inside them, where a mistake gets corrected the next day with no harm done, such as downloading documents from portals, filing them by the company's own rule, or comparing two lists and preparing the list of differences for whoever looks at it in the morning
Then night doesn't help, the system reaches the point where it has to ask, finds nobody and the queue sits still until morning, so all you've done is move the wait, and in that case it's better to run the job inside office hours
Yes, for something to run at night you need a machine that's on at night, either the office computer that nobody switches off, or a dedicated machine that stays on and nobody disturbs, and it's a choice to settle beforehand because it touches the cost as well
No, if anything it's the other way round, at night the software is free, nobody is typing into the same screens, so a long job that would get in your colleagues' way during working hours can take its time at night without bothering anyone
An automation built properly keeps a log of what it did and of what it stopped on, so in the morning you look at what went through and what ended up in the queue, instead of having to take on trust whatever happened during the night

Show us what you still do by hand

Describe the process or send a short screen recording and we'll tell you what can be automated

WA